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How to add users to existing teams in Microsoft Teams and assign polices for RM Unify schools
Published Date : 08 Dec 2020   Last Updated : 23 Jul 2024   Content Ref: TEC7640587  





Symptoms

Description
If you have gone through the DfE scheme from RM, and have opted for the RM Unify based solution, this article will guide you through the process of adding new users to existing teams in Microsoft® Teams and applying the policies for them.


Procedure

To add new users to existing teams as an owner using the Teams desktop app or web app

To add new users to existing teams as an owner using the Teams desktop app or web app, follow the steps from one of the links given below:

  • Add students to a class team: link
  • Add staff owners to a class team: link

To add new users to existing teams from the 'Microsoft Teams admin center'

To add new users to existing teams from the 'Microsoft Teams admin center', follow the steps given below:

  1. Navigate to 'Microsoft Teams admin center' (https://admin.teams.microsoft.com) and log on as a global administrator user.
  2. In the left-hand pane, expand Teams and select 'Manage teams'.
Image showing 'Manage teams'

  1. Enter the team name in the search box, highlighted in the image below. Click it and open the team.
Image showing the search box

  1. Click '+ Add'.
Image showing '+ Add'.

  1. In the 'Search members' box, enter the name of the user you want to add and click the user from the suggestions listed.
Image showing the 'Search members' box

  1. Click Apply. The user will be added as a member of that particular team.
  2. If the user has to be made an owner (if it is a staff user), then select the respective user and change the Role from Member to Owner, as shown in the image below.
Image showing Owner

Assign Teams custom policies to the new users

For schools with RM Unify, group policy assignments will have been made using the role groups Teaching Staff, Non-Teaching Staff and Students. The group policy assignments to groups are only available for 'Meeting policy', 'Calling policy', 'Messaging policy', 'Teams policy', 'Live events policy' and 'App setup policy'. Therefore, the 'App permission policy' needs to be manually assigned to the newly created users based on their roles. Please follow the steps given below to assign 'App permission policy' to the new users from 'Microsoft Teams admin center':

  1. Navigate to 'Microsoft Teams admin center' (https://admin.teams.microsoft.com) and log on as a global administrator user.
  2. In the left-hand pane, select Users.
Image showing Users

  1. Use the search option to find the user.
  2. Click 'View polices', as shown in the image below, against the required user.
Image showing 'View polices'

  1. Click Edit, as shown in the image below.
Image showing Edit

  1. From the drop-down menu under 'App permission policy', assign either RM Staff or RM Student, depending upon the role of the user.
Image showing the drop-down menu under 'App permission policy'

  1. Click Apply.


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Document Keywords: rm unify, add teams members, assign policies, rm unify add users, TEC7640587


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