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How to use web access policies in RM SafetyNet
Published Date : 19 Aug 2015   Last Updated : 16 Mar 2017   Content Ref: TEC4697013  





Procedure

Setting up your web access policy

As a school or as a local authority or other parent body, you can set your own web access policy for controlling Internet access.

Web access policies are built from filter lists which are lists of rules that deny or allow access to websites or searches. If you want to include your own filter lists in the policy, you should create these first (see creating filter lists).

A web access policy defines:

  • Which filter lists are applied.
  • When each selected filter list applies.

Note: You can also set the priority order in which filter lists will apply.


How to set up your establishment web access policy
  1. Click the Web Access Policy icon in the menu bar at the top of any page.
  2. Click the 'Your policy' tab. A list of available filter lists for your establishment is displayed. Some are defined by RM; normally others are defined by the local authority or other parent body and still others by the school.
  3. If it is not already selected, select 'Default policy' from the Policy drop-down menu (only available if you have user based filtering).
  4. Inspect the list of filter lists, to check that all the appropriate filter lists for this policy are enabled:
    • To include a list in this policy, ensure it's box is ticked.
    • To exclude a list from this policy, ensure it's box is not ticked.
    • If you want to enable content filtering, ensure that the {{providerProductname | insertBrand} Active-Adapt Content Filter list is included.
    • You can enable and disable entire lists, but not individual rules within lists. If your local authority or other parent body has defined a particular list as mandatory, then you cannot disable it.
      Note: Schools cannot see or edit the rules contained in lists defined by RM and any applicable parent body (e.g. local authority or learning grid). If you need information about these lists, please contact the appropriate authority.
    • By default each enabled list operates all the time, but you can set each active list to operate at specified time periods on different days of the week. (Before using this feature you need to define the required time periods for your establishment.) The scheduling for the list is shown by a circle symbol against each day:
      • Filled circle: Operates all day.
      • Half-filled circle: Operates for part of the day (move your mouse pointer over it to reveal the time period when the list operates).
      • Empty circle: Does not operate this day.
    • To change the time period when a list will operate on a particular day, click the circle symbol and select a time period from the pop-up list.
  5. If you need to revert to the default settings at any time, click 'Set to default filtering'.
  6. When you have finished making changes, click Save.

Creating a new web access policy

If your RM SafetyNet subscription includes user based filtering, you do not have to apply the same default policy to all users in your establishment. You can create additional web access policies and apply them to different groups of users, providing far more flexibility for users in your community.
Note: If you want to include your own filter lists in a new policy, you should create these first (see creating filter lists).

Before you can set the times during which active lists will operate, you need to define the required time periods for your establishment.

It is also possible to create a new access policy at the time you create a new group.


How to create a new policy

To create new web access policies, you need the User Based Filtering cost option enabled: otherwise the required controls will not be displayed.

  1. Click the Web Access Policy icon in the menu bar at the top of any page.
  2. Click the 'Your policy' tab.
  3. Click 'Create policy'. The 'Create new policy' window opens.
  4. Enter a descriptive name for the new policy (e.g. 'Student policy' or 'After school clubs').
  5. The new policy will be based on an existing policy, as a starting point. Accept the default option (Default Policy), or choose the policy you want to use from the drop-down list.
  6. Click Create, to return to the 'Your policy' window, with the new policy now selected.
  7. Inspect the list of filter lists line by line, to decide which filter lists will be enabled for this policy:
    • To include a list in this policy, ensure it's box is ticked.
    • To exclude a list from this policy, ensure it's box is not ticked.
    • If you want to enable content filtering, ensure that the {{providerProductname | insertBrand} Active-Adapt Content Filter list is included.
    • Remember that you can enable and disable entire lists, but not individual rules within lists; and if your local authority or other parent body has defined a particular list as mandatory, you cannot disable it.
    • By default each enabled list operates all the time, but you can set each active list to operate at specified time periods on different days of the week. (Before using this feature you need to define the required time periods for your establishment.) The scheduling for the list is shown by a circle symbol against each day:
      • Filled circle: Operates all day.
      • Half-filled circle: Operates for part of the day (move your mouse pointer over it to reveal the time period when the list operates).
      • Empty circle: Does not operate this day.
    • To change the time period when a list will operate on a particular day, click the circle symbol and select a time period from the pop-up list.
  8. If you need to revert to the default settings at any time, click 'Set to default filtering'.
  9. When you have finished making changes, click Save.


Editing a web access policy
Each school and local authority can set their own filtering policy for Internet access in terms of:
  • Which filter lists to apply.
  • The times during which the selected filter lists will apply.

Note: Before you can set the times during which you want active lists to operate, you need to create the required time periods as described in setting your time periods.

Note: You can also set the priority order in which filter lists will apply, as described in prioritising your filter lists.


How to edit a policy
  1. Click the Web Access Policy icon in the menu bar at the top of any page.
  2. Click the 'Your policy' tab.
  3. Select the policy you want to edit from the Policy drop-down menu (only available if you have user based filtering).
  4. Make any required changes to the filter lists enabled for this policy.
    • To include a list in this policy, ensure it's box is ticked.
    • To exclude a list from this policy, ensure it's box is not ticked.
  5. Remember that you can enable and disable entire lists, but not individual rules within lists; and if your local authority or other parent body has defined a particular list as mandatory, you cannot disable it.
  6. Make any required changes to the scheduling of each enabled list. The scheduling for the list is shown by a circle symbol against each day:
    • Filled circle: Operates all day.
    • Half-filled circle: Operates for part of the day (move your mouse pointer over it to reveal the time period when the list operates).
    • Empty circle: Does not operate this day.
  7. To change the time period when a list will operate on a particular day, click the relevant box and select a time period from the pop-up list.
  8. When you have finished, click Save changes.

How to rename a policy
  1. Click the Web Access Policy icon in the menu bar at the top of any page.
  2. Select the 'Your policy' tab.
  3. From the Policy drop-down menu, select the policy that you want to rename and click 'Rename policy'.
  4. Make the required changes to the policy name.
  5. Click Update.

How to delete a policy
  1. Click the Web Access Policy icon in the menu bar at the top of any page.
  2. Select the 'Your policy' tab.
  3. From the Policy drop-down menu, select the policy that you want to delete and click 'Delete policy'.
  4. A warning is displayed. To confirm the deletion click Yes.


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Document Keywords: Safetynet, Safety net, Web, Access, Policies, Policy


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